Contact Us
Let’s Get Your Event on the Calendar
Contact Us
Tell us a little about your upcoming event and we’ll build a custom plan to match.
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Frequently Asked Questions
From gear and setup to show-day support — here are answers to the most common questions clients ask before booking Palm Productions & Events.
1. What types of events do you provide AV and production services for?
We specialize in full-scale AV and lighting setups for corporate galas, theater performances, ballroom dance competitions, fundraisers, and high-end private events. Whether you're planning in a ballroom, theater, or school auditorium, we adapt our technical design to your event type and vision.
2. How does Palm Productions and Events differ from other vendors?
Palm offers a boutique approach—fewer clients, more attention, and fully customized production support. While other vendors may focus on DJ packages or generic gear bundles, we provide end-to-end technical planning, polished execution, and a trained crew that integrates with your team on-site. Our reviews and repeat clients speak for themselves.
3. Do you offer equipment rentals, or do you provide full-service production?
We offer both. Our most popular option is full-service production—including gear, crew, delivery, setup, and teardown—but we also support select equipment rentals with technical guidance. We’ll recommend the best fit based on your goals, venue, and timeline.
4. Are there any additional costs I should know about beyond your quoted package?
We’re transparent about pricing. Our quotes include labor, gear, and setup/strike fees. However, venue-related costs—like power drops, rigging point rentals, union labor fees, or third-party venue surcharges—are handled directly by the venue and not included in our pricing. We’ll help you anticipate those in the planning stage.
5. Do you serve locations outside of Tampa?
Yes! Palm Productions supports events across the Southeast U.S., including Orlando, Jacksonville, Sarasota, and Atlanta. Travel charges may apply based on location and crew size, but our regional flexibility allows us to bring high-touch production to your venue.
6. Do you work with schools and nonprofit organizations?
Yes, we are committed to supporting our community and offer special pricing options for nonprofit organizations. That said, our core clientele includes event planners and producers managing mid- to high-budget events who value professionalism, gear quality, and tech execution. If you're planning something meaningful and complex, we're a great fit.
7. What kind of lighting, audio, and visuals do you offer?
We supply professional-grade uplighting, programmable moving heads, LED walls, pipe & drape installations, and sound systems tailored to your space. Whether it’s a 50-person training or a 500-seat performance, we match gear to your room, brand, and audience needs.
8. What info do you need to create a quote?
We require your event date, venue name, guest count, and a quick description of the experience you're creating. If available, please send us your run-of-show or floorplan. This allows us to plan your AV and production design precisely from day one.
9. How early should I book my AV and production partner?
Ideally, 4–6 weeks before your event—but the earlier, the better for more complex shows. We regularly work with planners who book 2–3 months in advance to ensure venue walkthroughs, tech prep, and design decisions are made confidently and collaboratively.
